FISD Costume Reference Library Change Policy

[Darth Aloha[Admin]]

Troopers,

 

The detachment recently voted to ratify this policy that describes how the FISD CRLs are changed. As it stands now there is no formal process for a Detachment Leader to propose changes to the Legion Membership Officer. To ensure that every future FISD DL follows the same procedure this policy was created. 

 

There are two big picture messages to read into the verbiage:

1. Every change must be communicated to the detachment by the DL regardless of the method
2. Having the detachment vote on a CRL change is the preferred way of modifying our standards.

Aloha, 

 

-Eric

 

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FISD CRL Policy

 

INTRODUCTION

 

This document serves as the 1st Imperial Stormtrooper Detachment (FISD) policy pertaining to changes to the Costume Reference Library (CRL) for all Stormtrooper costume variants. As of this writing of this policy no formal 501st Legion process has been implemented for a detachment to advise the Legion Membership Officer (LMO) on changes to the TK CRLs. The purpose of this detachment level policy is to ensure consistency in the process as well as create a clear understanding within FISD on how and when CRLs are updated. 

 

ROLES

 

Legion Membership Officer (LMO)

Per the Legion Charter the LMO supervises the Detachment Leader and represents the detachment on the Legion Council. The LMO has final say regarding all changes to the FISD CRLs. It is preferable that the LMO consult the FISD DL before updating the CRLs, however LMO may make changes at his/her discretion. 

 

Detachment Leader (DL) 

As the chief administrator of FISD the DL is the solely responsible fo communicating with the LMO on all CRL matters including proposing changes and edits. The DL coordinates all activity within the detachment related to CRL changes. These activities include the scheduling of voting on CRL changes, deciding what CRL changes are to be voted on by the detachment membership, and communicating any and all changes to the detachment membership. 

 

FISD Provost Marshal (PM)

The PM is responsible for posting and moderating CRL change discussion threads and creating the CRL change poll threads. 

 

FISD Detachment Membership 

The detachment membership consists of registered forum users with approved TK costumes. All detachment members encouraged to participate in the discussions surrounding proposed CRL changes in addition to voting for proposed CRL changes. 

 

CRL CHANGES

 

There are three mechanisms by which a FISD CRL is changed. They are detachment membership vote, DL discretion, and LMO intervention. All CRL changes regardless of the method must be communicated by the DL to the detachment membership in a timely manner. 

 

Detachment Membership Vote

A vote by the detachment membership is the preferred method for changing the FISD CRLs. If a DL decides to amend the CRLs in any way only one period of voting per DL term shall occur. The voting process is split into three phases. The first phase is staff discussion, the second phase is a detachment membership discussion period and the second is the voting by way of forum thread poll. 

The steps by which a proposed change is put up for vote are as follows:

1. Once elected the DL decides if and when to change the CRL.
2. DL creates a post in the staff area of the forums detailing the proposed changes one month before the membership discussion period. 
3. Two weeks before the voting period the PM creates discussion threads in the Detachment Only section of the forum. Each thread shall have the proposed wording changes or additions listed in the first post. 
4. Voting begins after two weeks of membership discussion. The PM shall create a thread per change with a forum poll associated with the change. The exact wording of the changes must be listed in the first post. The membership then votes for the specific wording in the poll thread. 
5. At the conclusion of a two week voting period the DL posts in the GML section on the 501st forums proposing changes for the LMO’s review. 

DL Discretion

There may be special circumstances when the DL requests a CRL change directly with the LMO. If the DL decides to make a change the membership must be notified by posting in the Detachment Only section of the forum.

 

LMO Intervention

The LMO has final say on all CRL changes and may decide to make a change without consulting with the DL. This method is discouraged by FISD. 

 

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